A School ERP System or enterprise resource planning system, as the name shows, is used to manage and plan the assets and resources of an educational institute.
Computers have revolutionized almost every aspect of human life—these Days, computer chips are found in nearly any equipment we use. The same is real for the education industry. Computers and school ERP systems have become an essential part of the education industry ecosystem.
A computer software-based school ERP system makes the process efficient, cost-effective, and much less time-consuming than done manually. An ERP system has become a critical part of a school management system.
What kind of assets and resources a school ERP system should manage?
Usually, school building, furniture, library books, laboratory equipment, office and classroom stationery, medical supplies, physical training instruments, sports gear, school staff and student uniforms, computers and electronics, cleaning materials, vehicles are just a few examples of the wide range of inventory that an educational institute may hold. All those assets have to be entered into the system; their purchase dates, expiry, maintenance reports have to be captured for assets deployment and management.
A school ERP system should help to maintain those records, register incident reports, etc. ERP system should have the ability to track inventory and assets. It should send out the deployment, stock, and incident notifications to the relevant personnel for efficient management of the school assets.
School resources may include records of school staff, faculty, students, alumni, student parents, guardians, school donors, suppliers and vendors, regulatory authorities, software inventories, social media accounts information, etc.
Looking at the above-listed assets and resources, it seems like a lot of data that a school needs to capture, maintain, process, and cross-reference, and only a robust school ERP system can do that.
With the integration of machine learning and Ai, it becomes possible for a school ERP system to analyze and project the growth of various aspects of the school business.
Task scheduling is an essential feature of the school management RP system. For example, the ERP system should allow for planning, scheduling, and managing timetables for students, the faculty and school administrators, etc.
The student is at the core of an education business; student-related data should be available for the related parties, and a robust ERP system makes it possible.
One lesson that we have learned from COVID-19 19 is that schools need to have the ability to operate and deliver education remotely and virtually. Cloud-base school ERP system makes it possible to access the system remotely from any devices that can connect to the world wide web.
A sound school ERP system is flexible and scalable. As the years pass by, the quantity of data stored in the system increases, demanding higher storage and computing power to process data. Another essential feature is data security. Data is the most critical asset of the school business, and a school ERP system should be equipped with the best data protection and security measures.
Running a school or education business is a complex operation. The back-end of the school ERP system may use complex and complicated technologies. Still, the front end user interface should be comfortable and user friendly because not all the system users may be tech-savvy.
There is a lot more to a school ERP system than what we have discussed in this blog, but if a system has the above features, it makes it a sound school ERP system.
Dashboard for the School Management
This feature allows the school management to list school courses and upload course materials. Integration with the student-parent and staff or faculty management systems enables the management to map courses to the relevant classes and assign appropriate staff to the course. Calendar management system integration allows the power to create and schedule a timetable and give the course materials. Integration with the accounting management system should enable the management to overview the financial data about a specific course or courses.
Dashboard for the Staff and Faculty
The course management system module allows the teachers to see their dashboard of their assigned courses, classes, and students, etc. Teachers or trainers should be able to upload course materials. This feature allows the teachers to check assignments uploaded by the students and grade those assignments. Grades and assignments or exam related data is stored in the database for future reference.
Dashboard for the Students & Parents
Students can log in to their accounts and see an exclusive preview of their school activities. They can download or view the class notes and lecture audio or video, upload their assignments, etc. They can view their class schedule for the current period and plan their studies.
Parents can view their child’s progress and current schedule and activities. They can also see any communication from the school management and faculty. They can also check the upcoming payments and the payment history etc.
The course management system is integrated with the communication module to enable seamless communication between the involved parties. Integration with the library helps to monitor student’s library borrowings and book return due dates.
The use of artificial intelligence helps to generate various analytical reports such as a student’s progress projection, and recommended course of action, etc.
A sound CMS will have the ability to link with third party marketplaces via APIs to promote and sell the courses. A blog site where school faculty, trainers, and students can publish the latest course-related content and exciting information can boost the incoming traffic to the school website. And in return, increase the signups for the courses.
A sound review system for the course alumni to rate the course can boost the course signups. Social media platforms’ presence can also increase awareness about the course and bring in more registrations.
A course is the foundational product of a training school, so the tools’ quality to manage the courses is of fundamental importance.